First thing, first

As a part of our requirement in the course of Systems Analysis and Design, we from Asia Pacific College, 2nd year BS Accountancy students, came up with this blog about our chosen system. We, Portia Fajardo and Nika Mae Eralino from the block of AC122, teamed up for this project.

This blog is basically for the analysis of our chosen information system that is related to finance industry.

Happy Reading! ☺

System Description

The system that we opt to use is the payroll system. Basically, this system is used for managing the employee's income. Payroll is a financial record of employees' salaries, wages, bonuses , net pay, and deductions. (www.investorwords.com/3643/payroll.html)

Payroll system on the other hand, includes any and all types of financial statements that involve the payment of an employer's employees, as well as any statements that relate to the filing of employment taxes. Not only are statements included within these types of systems but the actual functions of printing, delivering or electronic transfer of employees' funds are also included. (http://www.surepayroll.com/online-payroll/payroll-system.asp)
This system was developed and used for the convenience of the business on the part of employer as well as the employees.

We chose the payroll system v1.4 by brothersoft in our project. This system is user-friendly since it is easy to understand and less complicated unlike others. Payroll v1.4's user interface basically looks like a normal payslip sheet. With all the corresponding fields to fill out with necessary information. Aside form its easy access and user-friendly features, it also provides the detailed data about the employees' deductions on their gross pay.

However, this system also has its disadvantages. One of those is that, it can not be modified and customized. The characteristics are fixed, you can't add nor delete some of the fields given unless you purchase the original software.

System Objectives

Systems are made for the essence of achieving its purpose and objectives. As for the payroll system, here are its objectives:

• to efficiently compute for monthly salaries of employees
• to easily determine and record the monthly contributions and/or deductions of every employee
• to keep track of employees' records reliably.

System Functions and Processes

PROCESS

1. Determine first if new or old employee.

2. If new, make a new record provided with necessary information such as name, address, contact numbers, hourly rate, TIN number, etc.

3. If old, click retrieve. It will provide you the list of your employees with their corresponding ID numbers. If you click his/her name, it will show his payslip with its gross pay inclusive of his/her deductions, if any.

the list of employees are just some of the employees we have inputted.

Deductions are based in percentage and monetary amounts.

Example payslip of an employee.

4. If you are done inputting your employee's deductions, you will also input how many hours he have worked for a day, he's overtime, etc. Afterwards, click total to automatically compute for your employees gross pay. 

5. If any, you can also list the leaves of your employees.

6. Payroll custodian is an example user of this system
7. He/She is responsible for inputting the values on its corresponding fields.

System User Interface/Screen Layout

User interface is an interface in which users interact and control the software application or hardware device. The interface of Payroll v1.4 appears like an actual payslip form with necessary data elements in it. It doesn't provide graphical user interface but it does not lessen its effectiveness as a payroll system. It uses mouse, keyboard, touchpad, monitor, and any necessary input and output hardware devices. Technically, it is only applicable for laptop and desktop computer users. Payroll v1.4 is not usable for android and any smartphones users. 

This system software maintains its security by providing safety precautions in entering data in the fields. It gives pop-out messages if you have entered or clicked something wrong. It is also easy to navigate since the fields are properly named and arranged.

Databases with all its data elements

Mademoiselle Salon and Spa, Inc.

EMPLOYEES

ID #	Name	Position	Hourly Rate	Date of Birth	Sex	Status	Address	Contact #
567-9002	Jorquia, Dana Faith	Manager	100.00	01/26/1971	F	Single	La Marea	09123456789
567-9003	Brosas, Gillyn	Receptionist	75.00	03/15/1965	F	Single	Magallanes Village	09123456789
567-9004	Divinagracia, Venus	Hair  Stylist	50.00	10/11/1986	F	Single	Roxas Blvd.	09123456789
567-9005	Majadas, Geolina	Hair  Stylist	50.00	08/17/1985	F	Married	Pureza	09123456789
567-9006	Regala, Anne	Hair  Stylist	50.00	10/16/1982	F	Married	Alabang Hills	09123456789
567-9007	Argana, Shaira	Nail Technician	50.00	11/11/1969	F	Single	Forbes Park	09123456789
567-9008	Eleazar, Jessa	Nail Technician	50.00	04/28/1982	F	Married	San Antonio, Batangas City	09123456789
567-9009	Carino, Norge	Nail Technician	50.00	12/16/1989	F	Married	Pasay City	09123456789
567-9010	Alvarez, Elaine	Make-up Artist	50.00	06/25/1970	F	Single	Mandaluyong City	09123456789
567-9011	Magnaye, Connie	Make-up Artist	50.00	07/08/1985	F	Married	Parañaque City	09123456789
567-9012	Buyco, Rey	Barber	50.00	09/27/1974	M	Single	San Pedro, Laguna	09123456789
567-9013	Sales, Ryan	Barber	50.00	02/26/1973	M	Married	Katipunan Ave.	09123456789
567-9014	Obispo, Ariane	Therapist	50.00	08/30/1976	F	Married	Quezon Ave.	09123456789
567-9015	Munsayac, Arvin	Therapist	50.00	05/21/1979	M	Married	Taft Ave.	09123456789
567-9016	Menes, Patrick	Therapist	50.00	08/16/1986	M	Single	San Pedro, Laguna	09123456789
567-9017	Geroche, Sheila	Therapist	50.00	10/16/1971	F	Single	Binan, Laguna	09123456789
567-9018	Nunez, Renee	Therapist	50.00	06/23/1975	F	Married	Cupang, Alabang	09123456789